Enterprise Content Management (ECM)
An ECM is an enterprise platform for digital content management that includes set of strategies, methods and tools used to capture, manage, store, preserve and distribute structured and unstructured content, documents and information to support key organizational processes throughout the lifecycle.
WHY ECM IS SO IMPORTANT?
Across industries and service sectors, effective enterprise-wide content management solutions are improving daily processes minimizing overhead. They play a key role in removing content that no one needs, including duplicate files and outdated information. On a more practical level, they’re helping to reduce the amount of storage and paper required by businesses and the content they share.
OUR UNIQUE DIGITAL CONTENT MANAGEMENT SOLUTION
The implementation of centralized repository to manage corporate and departmental archives, document templates, versioning, permissions and privileges for different classes of users allows you to organize data, workflows and document all activities performed (approvals, authorizations, subscriptions, etc). In this way the updating, distribution and monitoring of critical business information is performed in a much more structured and effective way.
One of the main reasons organizations adopt ECM systems for enterprise content management is related to productivity. In fact, it is recognized that managing and sharing business documents and information among colleagues, departments and external collaborators is very complex and costly. By adopting an ECM, it is possible to simplify the search for documents, regulate and speed up the sharing of business information, increasing significantly the general productivity of business acitivities.
The coordination, organization and sharing of business and departmental processes is one of the most critical issues to be addressed within the organization. The use of a document flow digitization platform is key to improving efficiency and ensuring collaboration as it coordinates activities between users and departments and optimizes workload distribution. An additional benefit of unifying business data across all departments within ECM is immediate access to information and the breaking down of data silos, separate data repositories that arise within an organization or between departments using non-integrated systems.
Using a centralized ECM platform ensures that company documents, files and information management procedures are compliant to company policies, international industry regulations and to ISO quality standards (e.g. PA, supply chain, manufacturing, healthcare, aviation design…).